The New York Botanical Garden. All rights reserved. © 2005-2015.
This finding aid was produced in English.
The Council on Botanical and Horticultural Libraries (CBHL) was formed to initiate and facilitate communication between persons
and institutions concerned with libraries of botanical and horticultural literature.
Its origins can be traced to a conference held in Boston convened by the Massachusetts Horticultural Society on November 13,
1969. This first conference, attended by forty delegates representing more than 20 institutions from the eastern United States,
was in response to the felt need to bring together institutions and individuals concerned with the development and maintenance
of these libraries in an organized, though loosely structured, forum. The goal was to create a society to share information,
discuss problems of mutual concern, and collectively work toward solving problems each faced individually and often ineffectively.
The Council on Botanical and Horticultural Libraries was formally organized at the Second Conference of Botanical and Horticultural
Librarians held at the Hunt Botanical Library in Pittsburgh, Pennsylvania, April 24-25, 1970. It was decided that the governing
body would be a secretariat of three.
This form of management continues today with only a few changes. The secretariat has become a board of directors with four
members serving staggered four year terms, and positions of secretary and treasurer were added. All serve without financial
remuneration. An Annual Meeting is held at the site of one of the institutional members and is usually held in the spring.
It includes a business meeting and a varied program of subjects addressing common interests.
At an institutional level, CBHL offers consultation, workshops, and other training programs for members of library staffs;
organize and develop cooperative programs such as coordinated acquisitions, shared or centralized cataloging, and the development
of union lists/catalogs. Individual members within the botanical-horticultural library field have the opportunity to actively
participate in the collective efforts of the organization. CBHL also publishes a Newsletter through which members are advised
of significant events in other institutions. Lists of duplicate titles offered for sale from the collections of member libraries
are regularly circulated.
CBHL brings together many specialized libraries and their librarians from the North American and international community.
Membership in the Council of Botanical and Horticultural Libraries is open to botanical and horticultural libraries of both
public and private institutions. Individual membership is available to librarians, interested persons from the horticulture
and botany professions, and others who share this interest.
The Council of Botanical and Horticultural Libraries Records document the organizational history and activities of this professional
association, dedicated to the field of botanical and horticultural literature and libraries. These records encompass the
organizations records from its inception in 1969 as well as more current records transferred to the archives on an irregular
basis. These records are indicative of the continuing and evolving scope of professional interests addressed by CBHL as well
as its steady international growth. The records are divided into six series and were transferred in intervals from 1970 to
the present.
The records include business files, financial records, membership lists, correspondence and memoranda, annual meeting activities,
newsletters and photographs.
This collection is open for research with permission from Mertz
Library staff.
Requests for permission to publish material from the collection should
be submitted in writing to the LuEsther T. Mertz Library of the New York
Botanical Garden.
The New York Botanical Garden is the official repository for the Records of the Council of Botanical and Horticultural Libraries.
Records are transferred to the Archives periodically from the Council's Officers and from the general membership.
Originally processed by Susan Fraser, CBHL Archivist. Revised June 2013, Stephen Sinon. Converted to EAD in August 2013 by
Lisa Studier.
| Series 1. Business records.
|
|
|
|
Scope and Content:
This series describes the development of the Council on Botanical and Horticultural Libraries from the recommendations of
the Study Committee, through the establishing of a Board of Directors, Executive Council, and Officers of Treasurer and Secretary.
It includes the 1969 Secretary's Report, working drafts of the CBHL history; philosophy and purpose; report and recommendations
of the Study Committee; Constitution, Bylaws, and Articles of Incorporation; listing of founding members from 1969-1972; 7
inch reels of audiotape recording proceedings of the Annual Meetings, and color slides documenting the first 25 years. The
Treasurer's records contain bank statements, financial reports of income and expenditures, requests for printing and their
related costs, and correspondence with both vendors and CBHL members. This series also contains minutes of meetings from 1970's
onwards as well as the files on committee activity and strategic planning.
|
| Folder |
Title |
Date |
| 1 |
Archive transmittal letters |
1976-1999, 2005 |
| 1 |
Brochures and CBHL background |
undated |
| 1 |
By-laws |
1973 |
| 1 |
By-laws |
1995 |
| 1 |
By-laws revision |
2004 |
| 1 |
By-laws revision correspondence and memos |
2004 |
| 1 |
By-laws |
2006 |
| 1 |
Certificate of Incorporation |
1973, 2001 |
| 1 |
Certificate of change -designated agent |
undated |
| 1 |
Ebsco contract |
undated |
| 1 |
Insurance |
1999-2003 |
| 1 |
Internal Revenue Service (IRS) |
1992-1993 |
| 1 |
ISSN (National Serials Data Program) Application for electronic newsletter |
2003 |
| 1 |
Logo (CBHL Graphics) |
undated |
| 1 |
Meeting manual |
1998 |
| 1 |
Photo - Group shot |
undated |
| 1 |
Procedures Manual |
1997 |
| 1 |
Procedures Manual, updated |
2000 |
| 1 |
History, "The First 25 Years" (2 folders) slides |
|
| 1 |
Some History and Philosophy - Isaacson and Kaye |
|
| 1 |
Financial ledger (bound) |
1971-1993 |
| 1 |
Financial ledger (bound) |
1994-2000 |
| 1 |
Financial Statements |
1971-2007 |
| 1 |
Board meeting minutes |
1970-1978 |
| 1 |
Board meeting minutes |
1986-1989 |
| 1 |
Board meeting minutes |
1990-1999 |
| 1 |
Board meeting minutes |
7/14/01 - 6/18/04 |
| 1 |
Board meeting minutes |
2006-2011 |
| 2 |
Business meeting minutes (annual meeting) |
1970-1984 |
| 2 |
Business meeting minutes (annual meeting) |
1985-1999 |
| 2 |
Business meeting minutes (annual meeting) |
2000-2004 |
| 2 |
Business meeting minutes (annual meeting) |
2007 |
| 2 |
Annual Literature Award |
|
| 2 |
Archives committee |
|
| 2 |
Audit committee |
|
| 2 |
Computer consortium committee |
1992-1994 |
| 2 |
Documentation Strategy committee |
|
| 2 |
Founders Fund Travel Fellowship Award committee |
|
| 2 |
GAC (Group Accessibility Consortium) committee |
|
| 2 |
General committees |
1998-1999 |
| 2 |
Long Award committee |
|
| 2 |
Nominating procedure committee |
2004 |
| 2 |
Public Relations committee |
|
| 2 |
Publications committee |
1999-2001 |
| 2 |
RAPAC (Resource Assessment for Preservation and Access) |
2001-2002 |
| 2 |
Study committee |
1969-1970 |
| 2 |
Union List of Serials Committee |
|
| 2 |
Cooperative microfilming |
|
| 2 |
EBHL (European Botanical and Horticultural Libraries) |
2001, 2003, 2008 |
| 2 |
Great Britian tour |
October, 1989 |
| 2 |
History |
|
| 2 |
Hunt proposal |
1970 |
| 2 |
international Botanical Congress |
1987, 1999 |
| 2 |
International Internet Association |
1994-1995 |
| 2 |
Lectures and papers |
|
| 2 |
Letterhead |
|
| 2 |
Oberly, Eunice award |
1979-1993 |
| 2 |
Union List of Serials |
|
| 2 |
Website, first |
1997 |
| 2 |
Website - disks |
2004, 2012 |
| 2 |
Correspondence and memoranda (5 folders) |
1998-2001 |
| 2 |
Vote |
2001 |
| 2 |
Survey |
1973 |
| 2 |
Survey |
1978, 1988 |
| 2 |
Survey |
1995 |
| 2 |
Survey |
1998, 1999, 2004 |
|
| Series 2. Correspondence and memoranda.
|
|
|
|
Scope and Content:
This series contains personal and professional correspondence and memoranda relating to the business of the organization as
well as that of a more general nature and includes bibliographic inquiries and letters seeking career advice. There is some
overlap with other series in that issues related to membership, dues, mailings, and plans for forthcoming annual meetings
are raised.
|
| Folder |
Title |
Date |
| 3 |
Correspondence and memoranda |
1969 |
| 3 |
Correspondence and memoranda |
1970 |
| 3 |
Correspondence and memoranda (2 folders) |
1971 |
| 3 |
Correspondence and memoranda |
1972 |
| 3 |
Correspondence and memoranda |
1973 |
| 3 |
Correspondence and memoranda |
1974 |
| 3 |
Correspondence and memoranda |
1975 |
| 3 |
Correspondence and memoranda (2 folders) |
1976 |
| 3 |
Correspondence and memoranda |
1977 |
| 3 |
Correspondence and memoranda |
1978 |
| 3 |
Correspondence and memoranda (2 folders) |
1979 |
| 3 |
Correspondence and memoranda |
1980 |
| 3 |
Correspondence and memoranda |
1981 |
| 3 |
Correspondence and memoranda |
1982 |
| 3 |
Correspondence and memoranda |
1983 |
| 3 |
Correspondence and memoranda |
1984 |
| 3 |
Correspondence and memoranda |
1985 |
| 3 |
Correspondence and memoranda |
1986 |
| 3 |
Correspondence and memoranda |
1987 |
| 4 |
Correspondence and memoranda |
1988 |
| 4 |
Correspondence and memoranda |
1990 |
| 4 |
Correspondence and memoranda |
1991 |
| 4 |
Correspondence and memoranda (2 folders) |
1992 |
| 4 |
Correspondence and memoranda |
1993 |
| 4 |
Correspondence and memoranda (2 folders) |
1994 |
| 4 |
Correspondence and memoranda |
1995 |
| 4 |
Correspondence and memoranda |
1996 |
| 4 |
Correspondence and memoranda |
1997 |
| 4 |
Correspondence and memoranda |
1998 |
| 4 |
Correspondence and memoranda |
1999 |
| 4 |
Correspondence and memoranda (3 folders) |
2000 |
| 4 |
Correspondence and memoranda |
2001 |
| 4 |
Correspondence and memoranda |
2002 |
| 4 |
Correspondence and memoranda |
2003 |
| 4 |
Correspondence and memoranda |
2004 |
| 4 |
Correspondence and memoranda |
2005 |
| 5 |
Correspondence and memoranda |
2006 |
| 5 |
Correspondence and memoranda |
2007 |
| 5 |
Correspondence and memoranda |
2008 |
| 5 |
Correspondence and memoranda |
2014 |
| 5 |
Correspondence and memoranda |
2015 |
| 5 |
Correspondence and memoranda |
undated |
|
| Series 4. Annual meetings.
|
|
|
|
Scope and Content:
This series documents all CBHL Annual Meetings from 1969 to the present. It includes correspondence, agenda and minutes of
the business meetings, agendas for the general sessions, committee reports, program materials and presentations, and registration
packets often containing maps, detailed information about accommodations and places of interest in the host city, descriptive
and bibliographic materials from the host institution. Note that digital images taken at conferences post 2007 are available
on the Web in Flickr.
|
| Folder |
Title |
Date |
| 6 |
Background |
|
| 6 |
Annual meeting Invitation letters |
|
| 6 |
Meeting manual |
1986, 1987, 1988, 1990, 1995 |
| 6 |
Massachusetts Horticultural Society, Boston (I) |
1969 |
| 6 |
Hunt Botanical Library, Pittsburgh (II) |
1970 |
| 6 |
New York Botanical Garden, New York (III) (2 folders) |
1971 |
| 6 |
Smithsonian Institution, Washington DC (IV) |
1972 |
| 6 |
Civic Garden Center, Toronto (V) |
1973 |
| 6 |
Garden Center of Greater Cleveland/Holden Arboretum (VI) |
1974 |
| 6 |
Missouri Botanical Garden, St. Louis (VII) |
1975 |
| 6 |
Longwood Gardens, Philadelphia (VIII) |
1976 |
| 6 |
Morton Arboretum, Chicago (IX) |
1977 |
| 6 |
Denver Botanic Gardens, Denver (X) |
1978 |
| 6 |
University of Minnesota Landscape Arboretum, Minneapolis (XI) |
1979 |
| 6 |
New York Botanical Garden, New York (XII) |
1980 |
| 6 |
Strybing Arboretum, San Francisco (XIII) |
1981 |
| 6 |
National Agriculture Library, Washington DC (XIV) |
1982 |
| 6 |
Cherokee Garden Club, Atlanta (XV) |
1983 |
| 6 |
Morton Arboretum, Chicago (XVI) |
1984 |
| 6 |
Plant Research Library, Ottawa (XVII) |
1985 |
| 6 |
Rancho Santa Ana Botanical Garden, Claremont (XVIII) |
1986 |
| 6 |
Botany Library, University of North Carolina, Chapel Hill (XIX) |
1987 |
| 6 |
Hunt Botanical Institute, Carnegie-Mellon University, Pittsburgh (XX) |
1988 |
| 6 |
Missouri Botanical Garden, St. Louis (XXI) |
1989 |
| 6 |
Desert Botanical Garden, Phoenix (XXII) |
1990 |
| 6 |
New York Botanical Garden, Brooklyn Botanical Garden, Horticultural Society of New York, New York (XXIII) |
1991 |
| 6 |
Botany Library, Ohio State University, Columbus (XXIV) |
1992 |
| 6 |
Center for Urban Horticulture, University of Washington, Seattle (XXV) |
1993 |
| 6 |
Santa Barbara Botanical Garden, Santa Barbara, California (XXVI) |
1994 |
| 6 |
Morton Arboretum and Chicago Botanical Garden, Glencoe (XXVII) |
1995 |
| 6 |
Botanical Research Institute of Texas, Fort Worth (XXVIII) |
1996 |
| 6 |
Montreal Botanical Garden, Montreal (XXIX) |
1997 |
| 7 |
Harvard University and the Arnold Arboretum Library, Boston (XXX) |
1998 |
| 7 |
Rio Grande Botanic Garden, Albuquerque, New Mexico (XXXI) |
1999 |
| 7 |
National Agricultural Library, Washington, D.C. (XXXII) |
2000 |
| 7 |
Denver Botanic Gardens, Denver, Colorado, (XXXIII) |
2001 |
| 7 |
California Academy of Sciences, San Francisco (XXXIV) |
2002 |
| 7 |
New York Botanical Garden, Brooklyn Botanical Garden, Horticultural Society of New York, Planting Fields Arboretum (XXXV) |
2003 |
| 7 |
Hunt Institute for Botanical Documentation, Pittsburgh (XXXVI) |
2004 |
| 7 |
Pennsylvania Horticultural Society, Philadelphia, PA (XXXVII) |
2005 |
| 7 |
Los Angeles County Arboretum, Huntington Library, Rancho Santa, Los Angeles, CA (XXXVIII) |
2006 |
| 7 |
Lloyd Library and Museum, Cincinnati, Ohio 2007 (XXXIX) |
2007 |
| 7 |
Frederik Meijer Gardens and Sculpture Park, Grand Rapids, Michigan (XL) |
2008 |
| 7 |
Missouri Botanic Garden, St. Louis, MO (XLI) |
2009 |
| 7 |
Elisabeth C. Miller Library, University of Washington, Seattle, (XLII) |
2010 |
| 7 |
Chicago Botanic Garden, Morton Arboretum, Chicago, IL (XLIII) |
2011 |
| 7 |
Montreal Botanic Garden, (XLIV) |
2012 |
| 7 |
Michigan State University, (XLV) |
2013 |
| 7 |
Lewis Ginter Botanical Garden, Richmond, Virginia, (XLVI) |
2014 |
| 7 |
Seed Savers, Decorah, IA (XLVII) |
2015 |
| 8 |
Records relating to NYC 2003 meeting |
2003 |
|
| Series 5. Publications.
|
|
|
|
Scope and Content:
This series includes special topical bibliographies; the CBHL Nursery and Seed Catalog Directory of Collections and the organizations newsletter from 1972 to the present.
|
| Folder |
Title |
Date |
| 9 |
CBHL Newsletter, correspondence and memoranda (2 folders) |
|
| 9 |
Nursery and seed catalogs, correspondence and memoranda (2 folders) |
|
| 9 |
Plant bibliography correspondence and memoranda |
|
| 9 |
Plant bibliography #1 Desert Gardening, Gerard McKiernan |
January 1978 |
| 9 |
Plant bibliography #2 Vegetable Cookery, Diane Schwartz |
July 1978 |
| 9 |
Plant bibliography #3 Edible Wild Plants, Diane Schwartz |
July 1978 |
| 9 |
Plant bibliography #4 Botanical Crafts, Eileen Schofield |
January 1983 |
| 9 |
Plant bibliography #5 Dyes from Plants, Thomas Zanoni, Eileen Schofield |
1983 |
| 9 |
Plant bibliography #6 Endangered Plant Species of the World and their Endangered Habitats , Meryl Miasek, Charles Long |
1985 |
| 9 |
Plant bibliography #7 Cooking with Vegetables, Flowers, and Fruits, Eileen Schofield |
1988 |
| 9 |
Plant bibliography #8 Children and Gardens (an annotated bibliography of children's garden books, 1829-1988, Heather S. Miller |
1990 |
| 9 |
Nursery and seed catalogs: a directory of collections, revised |
1990 |
| 9 |
License to publish agreements |
|
| 9 |
Newsletter #1 |
1972 |
| 9 |
Newsletter #2 |
1972 |
| 9 |
Newsletter #3 |
1972 |
| 9 |
Newsletter #4 |
February 1973 |
| 9 |
Newsletter #5 |
June 1973 |
| 9 |
Newsletter #6 |
November 1973 |
| 9 |
Newsletter #7 |
January 1974 |
| 9 |
Newsletter #8 |
March 1974 |
| 9 |
Newsletter #9 |
May 1974 |
| 9 |
Newsletter #10 |
November 1974 |
| 9 |
Newsletter #11 |
January 1975 |
| 9 |
Newsletter #12 |
March 1975 |
| 9 |
Newsletter #13 |
June 1975 |
| 9 |
Newsletter #14 |
October 1975 |
| 9 |
Newsletter #15 |
February 1976 |
| 9 |
Newsletter #16 |
June 1976 |
| 9 |
Newsletter #17 |
October 1976 |
| 9 |
Newsletter #18 |
February 1977 |
| 9 |
Newsletter #19 |
May 1977 |
| 9 |
Newsletter #20 |
October 1977 |
| 9 |
Newsletter #21 |
March 1978 |
| 9 |
Newsletter #22 |
August 1978 |
| 9 |
Newsletter #23 |
December 1978 |
| 9 |
Newsletter #24 |
April 1979 |
| 9 |
Newsletter #25 |
July 1979 |
| 9 |
Newsletter #26 |
March 1980 |
| 9 |
Newsletter #27 |
August 1980 |
| 9 |
Newsletter #28 |
January 1981 |
| 9 |
Newsletter #29 |
June 1981 |
| 9 |
Newsletter #30 |
October 1981 |
| 9 |
Newsletter #31 |
February 1982 |
| 9 |
Newsletter #32 |
August 1982 |
| 9 |
Newsletter #33 |
February 1983 |
| 9 |
Newsletter #34 |
July 1983 |
| 9 |
Newsletter #35 |
January 1984 |
| 9 |
Newsletter #36 |
August 1984 |
| 9 |
Newsletter #37 |
February 1985 |
| 9 |
Newsletter #38 |
August 1985 |
| 9 |
Newsletter #39 |
January 1986 |
| 9 |
Newsletter #40 |
March 1986 |
| 9 |
Newsletter #41 |
August 1986 |
| 9 |
Newsletter #42 |
December 1986 |
| 9 |
Newsletter #43 |
February 1987 |
| 9 |
Newsletter #44 |
June 1987 |
| 9 |
Newsletter #45 |
September 1987 |
| 9 |
Newsletter #46 |
January 1988 |
| 9 |
Newsletter #47 |
September 1988 |
| 9 |
Newsletter #48 |
February 1989 |
| 9 |
Newsletter #49 |
August 1989 |
| 9 |
Newsletter #50 |
May 1990 |
| 9 |
Newsletter #51 |
October 1990 |
| 9 |
Newsletter #52 |
August 1991 |
| 9 |
Newsletter #53 |
March 1992 |
| 9 |
Newsletter #54 |
August 1992 |
| 9 |
Newsletter #55 |
January 1993 |
| 9 |
Newsletter #56 |
September 1993 |
| 9 |
Newsletter #57 |
January 1994 |
| 9 |
Newsletter #58 |
July 1994 |
| 9 |
Newsletter #59 |
Fall 1994 |
| 9 |
Newsletter #60 |
Spring 1995 |
| 9 |
Newsletter #61 |
February 1996 |
| 9 |
Newsletter #62 |
April 1996 |
| 9 |
Newsletter #63 |
August 1996 |
| 9 |
Newsletter #64 |
November 1996 |
| 9 |
Newsletter #65 |
February 1997 |
| 9 |
Newsletter #66 |
April 1997 |
| 9 |
Newsletter #67 |
August 1997 |
| 9 |
Newsletter #68 |
February 1998 |
| 9 |
Newsletter #69 |
May 1998 |
| 9 |
Newsletter #70 |
July 1998 |
| 9 |
Newsletter #71 |
November 1999 |
| 9 |
Newsletter #72 |
February 1999 |
| 9 |
Newsletter #73 |
April 1999 |
| 9 |
Newsletter #74 |
July 1999 |
| 9 |
Newsletter #75 |
November 1999 |
| 9 |
Newsletter #76 |
February 2000 |
| 9 |
Newsletter #77 |
April 2000 |
| 9 |
Newsletter #78 |
July 2000 |
| 9 |
Newsletter #79 |
November 2000 |
| 9 |
Newsletter #80 |
March 2001 |
| 9 |
Newsletter #81 |
June 2001 |
| 9 |
Newsletter #82 |
September 2001 |
| 9 |
Newsletter #83 |
November 2001 |
| 9 |
Newsletter #84 |
February 2002 |
| 9 |
Newsletter #85 |
June 2002 |
| 9 |
Newsletter #86 |
September 2002 |
| 9 |
Newsletter #87 |
December 2002 |
| 9 |
Newsletter #88 |
February 2003 |
| 9 |
Newsletter #89 |
May 2003 |
| 9 |
Newsletter #90 |
August 2003 |
| 9 |
Newsletter #91 |
November 2003 |
| 9 |
Newsletter #92 |
February 2004 |
| 9 |
Newsletter #93 |
May 2004 |
| 9 |
Newsletter #94 |
August 2004 |
| 9 |
Newsletter #95 |
November 2004 |
| 9 |
Newsletter #96 |
February 2005 |
| 9 |
Newsletter #97 |
May 2005 |
| 9 |
Newsletter #98 |
August 2005 |
| 9 |
Newsletter #99 |
November 2005 |
| 9 |
Newsletter #100 |
February 2006 |
| 9 |
Newsletter #101/102 |
May/August 2006 |
| 9 |
Newsletter #103 |
November 2006 |
| 9 |
Newsletter #104 |
February 2007 |
| 9 |
Newsletter #105 |
May 2007 |
| 9 |
Newsletter #106 |
August 2007 |
| 9 |
Newsletter #107 |
November 2007 |
| 10 |
Newsletter #108 |
February 2008 |
| 10 |
Newsletter #109 |
May 2008 |
| 10 |
Newsletter #110 |
August 2008 |
| 10 |
Newsletter #111 |
November 2008 |
| 10 |
Newsletter #112 |
February 2009 |
| 10 |
Newsletter #113 |
May 2009 |
| 10 |
Newsletter #114 |
August 2009 |
| 10 |
Newsletter #115 |
November 2009 |
| 10 |
Newsletter #116 |
February 2010 |
| 10 |
Newsletter #117 |
May 2010 |
| 10 |
Newsletter #118 |
August 2010 |
| 10 |
Newsletter #119 |
November 2010 |
| 10 |
Newsletter #120 |
February 2011 |
| 10 |
Newsletter #121 |
May 2011 |
| 10 |
Newsletter #122 |
August 2011 |
| 10 |
Newsletter #123 |
November 2011 |
| 10 |
Newsletter #124 |
February 2012 |
| 10 |
Newsletter #125 |
May 2012 |
| 10 |
Newsletter #126 |
August 2012 |
| 10 |
Newsletter #127 |
December 2012 |
| 10 |
Newsletter #128 |
February 2013 |
| 10 |
Newsletter #129 |
May 2013 |
| 10 |
Newsletter #130 |
August 2013 |
| 10 |
Newsletter #131 |
November 2013 |
| 10 |
Newsletter #132 |
February 2014 |
| 10 |
Newsletter #133 |
May 2014 |
| 10 |
Newsletter #134 |
August 2014 |
| 10 |
Newsletter #135 |
November 2014 |
| 10 |
Newsletter #136 |
February 2015 |
| 10 |
Newsletter #137 |
May 2015 |
| 10 |
Newsletter #138 |
September 2015 |
| 10 |
Newsletter #139 |
November 2015 |
|
